Products

ACCOUNTIV™ Financial Management
Financial Management

Features

General Ledger, Accounts Receivables, Accounts Payable, Sales Ledger, Cash Application, Credit Management, and Purchase Ledger

GENERAL LEDGER CONTROLS

The general ledger module provides control and analysis of the financial status of the company and all its reporting entities. General ledger information is automatically received from other Xperia modules.

CREATION OF GENERAL LEDGER
RELATED DATA BASES

Twenty position general ledger account number
Up to 13 accounting periods
On-line general ledger master file maintenance

GENERAL LEDGER PROCESSING

On-line batch journal entry and update
Reoccurring entry processing
Revision capability against original or current budget
Variance reporting against current budget and last year actual
Ability to copy general ledger masters from year to year with balance forward capability
Ability to copy general ledger masters from division to division
Automatic allocation by period of annual budget
Ability to copy repetitive journal entries from period to period
Automatic generation of reversing entries at the beginning of new accounting period

CONTROL AND STATISTICS

Authorized user control of G/L information
Trial balance inquiry and report by period/year or G/L number in detail or summary
Period reports (P&L and balance sheet) by division or consolidated in detail or summary
P&L reporting by department or cost center
Tailored reports based upon user-defined parameters
Complete audit trail on all G/L transactions
Complete flexibility in the determination of accounting periods

ACCOUNTS RECEIVABLE/SALES LEDGER MODULE

CASH APPLICATION

Cash application by specific item, range of items, cash-in advance, unapplied cash, or multiple adjustments with comments
Control of checks at batch and detail check level
Complete audit trail of processing
On-line customer identification via MICR number, invoice number, or name
Customer identification immediately reduces A/R balance without the need for application of cash to specific open items
On-line cash application from multiple display stations
Ability to completely reverse cash application regardless of the date upon which the cash was originally applied
Lock box processing
Immediate updating of A/R data files
Cash receipts journal with general ledger updating

CREDIT MANAGEMENT

On-line review of customer open and paid items
On-line customer aging
Automatic generation of past due items for credit management review
Customer statements with aging and broadcast messages
Automatic dunning letters
Automatic credit checking based on organization parameters
Automatic scratch pad memo for credit follow-up by multiple users
On-line credit release by credit manager, division, order, or order line
Late payment calculations
Automatic input from credit agencies
On-line history of customer payment trends

MANAGEMENT OF UNAUTHORIZED DEDUCTIONS

Claims follow-up processing with G/L interface
Scratch pad memo for claims actions
Automatic identification of disputed items
Assignment of claims numbers with associated comments
Automatic generation of claim's letters identifying items in dispute
Batch entry function for input of factor charge backs

ACCOUNTS PAYABLE/ PURCHASE LEDGER

The Accounts Payable module controls open accounts payable and cash disbursements on either an accrual or cash basis.

CREATION OF VENDOR RELATED DATA BASES

Up to five default general ledger distribution numbers attached to each vendor
Pay-to-number assignment for each vendor number
Vendor terms with automatic due date calculation
Vendor representative, telephone number, and fax number
On-line vendor maintenance, inquiry, and statistics
On-line maintenance of master files allows for change or addition of invoices, credits, manual checks, and check reversals
1099 tracking

PAYMENT PROCESSING

Calculation of vendor discounts and anticipation
Inquiry of open and/or paid items by vendor
On-line automatic or manual selection for payment by vendor or due date
Reoccurring entry processing
Due item reporting by due date within vendor or vendor within due date
A single invoice can be distributed to multiple general ledger accounts
Partial payments can be made against individual invoices
On-line review of G/L account numbers from A/P
Invoice processing in various currencies while maintaining balance information in a base currency
Ability to make currency valuations at invoice time, payment time, and period end with automatic general ledger entry of variances based on current exchange rates
Ability to associate invoice detail to specific checks
On-line preliminary check register capability
On-line check printing capabilities
On-line check register
Advance payment capability

CONTROL STATISTICS

Check reconciliation by number and dollar amount
Multiple banks with detailed statistics
Period reports and audits
Three-way match invoice with purchase order and receipt
Complete audit trail

CREATION OF PAYROLL DATA BASE

Operation routings for manufactured items
Grouping of operations into subassemblies
Creation of item routings

TRACKING OF INCENTIVE PAY
(SOURCE TO GROSS)

Printing of bundle tickets
Bar code scanning of tickets for completed operations
Operation master allows piecework incentive rates to be expressed in SAMS as well as dollars
Immediate editing and updating of bundle coupons
Plant, work center, section, and operator efficiencies
Out-of-sequence operation warning
Split coupon/bundle control
Straggler bundle control
Work order incentive coupons for short cycle operations
Calculation of pay for modular team production
Calculation of daily earnings

Benefits

Improve visibility into financial processes and overall performance
Reduce errors, cycle time and processing costs
Achieve data consistency and accuracy
Enforce global financial standards and processes
Implement adaptable financial business processes on a global scale
Improve user productivity through easy reporting, querying, and data entry
Comply with Sarbanes-Oxley reporting requirements
Enable collaboration inside and outside the organization

Financial Management

Xperia Financial Management Applications provide a comprehensive suite of applications that range from accounts receivable, accounts payable, letter of credit, to general ledger. All aspects of our total solutions integrate to the general ledger allowing the user to greatly reduce journal entries.

The A/R module enables your business to effectively manage accounts receivable assets; collect and apply cash more readily and efficiently; and minimize bad debt loss. Accounts can be handled on either an open item or balance-forward basis. Invoicing and credit memo information is automatically received from the Order Entry and Control module. Accounts receivable provides an auto cash option. The auto assigning of open items to customer checks as well as a real-time view of outstanding balances, scratch pad follow-up, and credit evaluation are also key elements in this segment of the application.

The letter of credit module is integrated to the production procurement application as well as the accounts payable module, and this system automatically tracks the purchase order and letter of credit relationship. The accounts payable module is integrated to the product procurement application whether you purchase raw materials, office supplies, or finished products. All modules provide seamless interfaces to the general ledger. Budgeting, profit and loss, and income statements are also included.